2004
NATIONAL DROSOPHILA BOARD MEETING
Maryland C, Marriott Wardman Park Hotel, 2 Ð 6 p.m.
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Report |
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INTRODUCTION &
APPROVAL OF THE 2003 MINUTES |
2:00 Ð 2:10 |
1 |
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MEETING ORGANIZATION |
2:10 Ð 2:40 |
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2004 PROGRAM COMMITTEE (Paul Lasko, Howard Lipshitz) |
10Õ |
2 |
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2004 PROGRAM COMMITTEE (Kavita Arora, Rahul Warrior,
Frank Laski) |
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SANDLER LECTURESHIP
COMMITTEE (Ross Cagan) |
5Õ |
3 |
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REPORT OF THE GSA MEETING
COORDINATOR (Marsha Ryan) |
10Õ |
4 |
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2004 MEETING SITE SUMMARY |
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2007 MEETING SITE SELECTION |
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TREASURERÕS REPORT (Rick Fehon) |
2:40 Ð 2:50 10Õ |
5 |
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DROSOPHILA BOARD
COMPOSITION |
2:50 Ð 3:00 |
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ELECTION REPORT (Trudi SchŸpbach) |
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6 |
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PROPOSAL ON PRESIDENTÕS TERM (Trudi SchŸpbach) |
10Õ |
7 |
NOMENCLATURE COMMITTEE REPORTS
(Scott Hawley, Kevin Cook)
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5Õ |
8 |
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COMMUNITY RESOURCE
REPORTS & PROJECTS I |
3:00 - 4:00 |
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BLOOMINGTON STOCK CENTER
(Kathy Matthews, Kevin Cook)
REPORT OF ADVISORY COMMITTEE (Hugo Bellen) |
10Õ 10Õ |
9 10 |
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KYOTO
STOCK CENTER (Yoshi Yamamoto) |
10Õ |
11 |
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P ELEMENT COLLECTION (Allan Spradling) |
20Õ |
12 |
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TUCSON
STOCK CENTER (Teri Markow) |
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SPECIES SEQUENCING PROJECT (Markow, Clark,
Langely, Gelbart)) |
10Õ |
13 |
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DIS
(Jim Thomson) |
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14 |
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BREAK & SNACKS |
4:00 Ð 4:15 |
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SPECIAL GUEST Judith Plesset (NSF) |
4:15 Ð 4:45 |
15 |
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COMMUNITY RESOURCE
REPORTS & PROJECTS II |
4:45Ñ5:30 |
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NIH/NSF OUTREACH (Bill Gelbart/Ruth Lehmann) |
20Õ |
16 |
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FLYBASE (Bill Gelbart) |
10Õ |
17 |
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IMAGE AWARD (David Bilder) |
5Õ |
18 |
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GSA POSTER AND TALK AWARD (Lynn Cooley) |
10Õ |
19 |
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5:30 |
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March 24, 2004, Washington
D.C. Marriott Wardman Hotel
Present: Kavita
Aurora, Michael Ashburner, Hugo Bellen,
David Bilder, Amy Bejsovec, Ken Burtis, Ross Cagan, Kevin Cook, Lynn
Cooley, Claude Desplan, Rick Fehon,
Bill Gelbart, Scott Hawley, Yash Hiromi, David Ish-Horovitz, Henry Krause, Frank Laski, Chuck Langley, Ruth
Lehmann, Dennis McKearin, Brian
Oliver, Susan Parkhurst, Laurel
Raftery, Marsha Ryan, Rob Saint, Trudi Schupbach, Allan Spradling, Jim Thompson,
Barbara Wakimoto and Toshi
Yamamoto
2003 Board Meeting Minutes
were approved. This report can be
found on flybase.
2. REPORT OF THE 2004 PROGRAM COMMITTEE
(Howard Lipshitz and Paul Lasko)
Howard Lipshitz and Paul Lasko
extended thanks to Marsha Ryan and GSA staff for their excellent support in
organizing this yearÕs meeting.
They reported that everything went smoothly. They agreed with previous
organizers that the workshop are still the most time consuming part since their
success depends on the organization talents of the workshop chairs. Their philosophy was to accept all
proposed workshops and they had a record number of workshops. Suggestions for next year include: 1) asking authors to provide full first
names on their abstract submissions so the organizers can more easily monitor
gender balance; 2) we should
continue to check on the availability of internet connections for people
wanting to present database development.
Although we would like to offer this option, feasibility and costs will
be site dependent. The Board asked
Marsha to check on a room for the next meeting in Houston set aside to be used
just for computer presentations. It may be possible to buy a block of computer
time rather than service throughout the entire conference to save money. Another concern is the added costs for
security for the computers.
Contributions for covering these expenses may come the presenters and it
was suggested that at least some presenters may be willing to pay. The question of whether to provide for
this new service in Houston will have to be settled soon since Marsha needs a
budget for the 2005 meeting by June.
Registration: Pre-registration
for the meeting continues to be strong, as detailed in the report from Marsha
Ryan. 1540 people have registered
for the meeting. An additional ~100 participants are expected to register at the meeting
itself. The strong attendance
continues even with the increased accommodation expenses and registration
fees.
Plenary
Speakers: Twelve
plenary speakers were invited for the two plenary sessions on Thursday and
Sunday morning. Plenary speakers
were chosen for their excellent science and for their ability to communicate in
talks. We made efforts to cover a
broad range of current topic areas, to include investigators at different
stages in their careers, and to achieve gender and geographical balance to the
greatest extent possible: 4 junior and 8 senior; 7 male and 5 female; 8 from
the US, 2 from the UK, 1 each from Canada and Israel. At Bill Gelbart's suggestion, we took advantage of the fact
that the conference is in Washington DC to invite Francis Collins to give a
plenary talk on "Biology in the era of complete genomes". Peter
Lawrence was invited to be the keynote speaker for the opening night,
and will speak on ÒPattern formation: from flake to
avalancheÓ. An updated List of Plenary Speakers is appended to this
report, which includes the year 2004 invited speakers.
Abstract Submission: Abstracts were solicited under thirteen areas of
primary research interest (same as last year). The list of 2004 topics is
appended to the end of this report, including the number of abstracts submitted
in each area. In total, 982
requests were received for posters and platform talks (910 + 72 late). This compares with 1016 in 2003, 1003
in 2002 and 966 in 2001. There were 361 requests for platform presentations for
153 available slots, allowing accommodation of 42% of the requests (12% more
than last year).
The choice of session topics worked well, although
there is definitely a higher chance of being chosen for a platform presentation
in some areas relative to others (see Table II below). This is because of the constraints
placed on the number of talks per session, which vary from 14 to 7. The number of speakers for each
sub-topic was roughly in proportion to the number of abstracts requesting
platform talks in each sub-field, insofar as possible without combining
different topical areas into a single platform session. The most popular submission topics were
Regulation of Gene Expression and Signal Transduction, followed by
Neurogenetics/Neural Development, Neural Physiology/Behavior, Pattern
Formation, and Cytoskeleton/Cellular Biology.
Posters: We maintained, as much as feasible, the
policy of the 2003 organizers in having a great deal of time devoted to poster
sessions (15 hours in 2004 versus 17 hours in 2003). As in 2003, we devoted a
large percentage of the time early in the meeting to blocks of poster time with
author attendance.
Slide Sessions: Initial selection of
abstracts for platform talks was carried out by the platform session chairs
from among the pool of submissions requesting consideration. The primary criteria were novelty
and scientific interest. As
program chairs we then reviewed the selections and made minor alterations to
the list of selected speakers in order, as much as possible, to avoid choosing
multiple speakers from the same laboratory (in some rare cases, we felt that
selections from the same group were appropriate if the topics covered were
truly distinct).
Workshops: A total of 14 workshops were organized: 12 during the
conference and 2 on the Wednesday, before the conference officially begins.
This is over twice the number of workshops scheduled for the 2003 conference
but similar to the 2002 total (13).
Reasons for this fluctuation are not obvious (but see below). The organizer of the 'ecdysone' workshop
(acting on behalf the 2003 attendees) requested a return to the traditional
format of an all-day workshop preceding the meeting, and we acceded to this
request. The 'GPCR signaling'
workshop was also scheduled for all day Wednesday; however, it had to be held
off-site because the workshop organizer had misunderstood the timing and
logistical requirements. Responsibility for organizing the program and content
of each workshop was delegated to the workshop organizers. Input from the conference organizers
was limited to scheduling and other logistical issues (e.g. insuring against
redundant talks etc.).
Previous organizers felt that issues related to the workshops were Òthe
most time-consuming and vexing problems É. encounteredÓ. The 2004 organizing committee
experienced similar pressures. The
solution to these problems is not altogether clear: one solution to
misunderstandings about scheduling would be to notify workshop chairs at the
outset of the approximate time and day on which the workshops will be
held. Tardiness on the part of
some of the workshop organizers in sending details to the organizing committee
remains a problem.
Previous organizers felt that ÒA choice
needs to be made: are the workshops meant to be workshops (informal groups of
people meeting to discuss relevant issues), or are they meant to be another
form of platform session, with the topic suggested by the community?Ó
This organizing committee adopted a Òhands-offÓ policy: all workshops
suggested by the community were approved except where a particular topic would
have been duplicated (in those cases, the first proposal was accepted). The
atmosphere of each workshop will reflect the attitudes adopted by the
individual workshop organizers.
This year we made abstracts for each workshop mandatory; these are
listed in the Program and Abstracts book.
Lists of speakers were not mandatory for the workshop sessions; only two
chose to list speakers in the book.
It should be noted that, this year, there was no proposal for a
'techniques' workshop. Future
organizers may wish to ensure that there is a stand-alone workshop dedicated to
techniques (i.e., by identifying an appropriate workshop organizer if none
comes forward spontaneously).
Suggestion to consider a new presentation format: For several abstracts, the
content features novel databases, software-mining tools and other computer
based material, etc. These
abstracts were submitted either for platform talks or posters yet neither
format seems entirely satisfactory in light of the uniquely interactive nature
of the material and the benefits from Òhands-onÓ exchange with the developers/presenters. The 2003 organizers pointed out
that, as needs to present web-based content will certainly increase in future
meetings, the board should consider a new presentation option for future
meetings. This could be an elected
format option chosen by presenters - in addition to the standard platform talks
and posters - and could modeled after the computer station format developed by
the presenters of Flybase.
Important considerations, beyond the obvious logistics of adding
computer-based presentations, include the high cost of providing additional
lines for Internet access. The
costs are very high (for 2004, Flybase, for instance, will pay for 4 STSN High
Speed Internet Connections for 4 days @ $750/day for the first connection plus
$125 flat for each additional connection, for a total of $3,375). An additional problem is scheduling of
such presentations given the already over-loaded conference program. We agree that this is an issue that the
board and future organizers need to consider. However, for the reasons listed above, we did not attempt to
implement this suggestion in 2004.
Policies regarding registration, travel
and accommodation expenses: In general, the policies followed were
similar to those for the 2003 meeting.
With board approval, travel expenses were covered for the 'historical'
speaker and all overseas plenary speakers (1+3 persons). Complimentary hotel rooms were reserved
-- as traditionally -- for GSA personnel, the meeting organizers, and foreign
scientists who indicated critical fund shortages. Registration fees were waived
for participants who made such a request on the basis of serious financial
need. While there are many
deserving domestic scientists, the critical nature of fund shortages presented
by foreign colleagues and the limited supply of complimentary rooms made it
difficult to justify extending this courtesy to scientists from historically
affluent countries.
Contrary to the 2003 organizers, we have
received no reports of visa difficulties that have resulted in delays or
cancellation by foreign registrants.
This may be due in part to the posting of information on the conference
website from the outset.
Interactions with the GSA office: Interactions with the GSA office and staff were excellent
again this year. Although the organizers are new each year, the GSA is now very
experienced with respect to this meeting, and most issues were dealt with
efficiently and expediently. Marsha Ryan in particular is outstanding at
ensuring that the organizers do the right thing at the right time. Thank you Marsha!! The 2004 organizers met with the 2003
organizers in Chicago to discuss planning of the conference; similarly, we will
meet with the 2005 organizers in Washington to provide advice and
information. We also periodically
contacted the 2003 organizers for advice during the planning process, and will
be available in a similar capacity to the 2005 organizers.
AV/Computer-based presentations: As computer-based presentations are now the dominant media for
talks, a professional AV contractor was hired to handle the IT demands of the
meeting, as was done very successfully in 2003. Certain frustrating issues
arose in this regard, and were dealt with efficiently and successfully by
Marsha Ryan. These issues, the
high cost of AV services as well as other issues regarding the Washington DC
meeting site are considered in Marsha's report and deserve significant
discussion by the board.
In summary, everything went fairly smoothly this year and
attendance continues to be stable or even to increase. We look forward to an enjoyable
meeting.
Acknowledgements: This report used the report of the 2003
organizing committee as a template, and includes text from that report.
I. Updated Plenary Speaker list
Susan Abmayr 1995
Kathryn Anderson 1999
Deborah Andrew 1997
Chip Aquadro 1994
Spyros Artavanis 1994
Bruce Baker 1996
Bruce S. Baker 2002
Utpal Banerjee 1997
Konrad Basler 2003
Amy Bejsovec 2000
Phil Beachy 1998
Hugo Bellen 1997
Celeste Berg 1994
Marianne Bienz 1996
Ethan Bier 2002
Seth Blair 1997
Grace Boekhoff-Falk 2003
Nancy Bonini 2000
Juan Botas 1999
Andrea Brand 2001
Vivian Budnik 2000
Ross Cagan 1998
John Carlson 1999
John Carlson 2002
Sean Carroll 1995
Andrew G. Clark 2002
Tom Cline 2000
Francis Collins 2004
Claire Cronmiller 1995
Ilan Davis 2001
Rob Denell 1999
Michael Dickinson 1995
Chris Doe 1996
Ian Duncan 2001
Bruce Edgar 1997
Anne Ephrussi 2001
Mel B. Feany 2002
Martin Feder 1998
Janice Fischer 1998
Elizabeth R. Gavis 2002
Bill Gelbart 1994
Pam Geyer 1996
Richard Gibbs 2003
David Glover 2000
Kent Golic 2001
Dan Hartl 2001
Scott Hawley 2001
Tom Hayes 1995
Ulrike Heberlein 1996
Ulrike Heberlein 1998
Martin Heisenberb 1998
David Hogness 1999
Joan Hooper 1995
Wayne Johnson 2000
Timothy Karr 2003
Thom Kaufman 2001
Rebecca Kellum 1999
Christian Klambt 1998
Mark Krasnow 2004
Henry Krause 2004
Ed Kravitz 2004
Mitzi Kuroda 2003
Paul Lasko 1999
Cathy Laurie 1997
Ruth Lehmann 2002
Maria Leptin 1994
Mike Levine 2003
Bob Levis 1997
Haifan Lin 1995
Susan Lindquist 2000
John Lis 2001
J. Lawrence Marsh 2004
Erika Matunis 2004
Dennis McKearin 1996
Mike McKeown 1996
Jon Minden 1999
Denise Montell 2002
Roel Nusse 1997
David OÕBrochta 1997
Terry L. Orr-Weaver 2002
Linda Partridge 2004
Mark Peifer 1997
Trudy MacKay 2000
Nipam Patel 2000
Norbert Perrimon 1999
Leslie Pick 1994
M. Ramaswami 2001
Pernille Rorth 1995
Gerry Rubin 1998
Gerry Rubin 2001
Hannele Ruohola-Baker 1999
Helen Salz 1994
Babis Savakis 1995
Paul Schedl 1998
Gerold Schubiger 1996
Trudi SchŸpbach 2004
Matthew P. Scott 2002
John Sedat 2000
Amita Sehgal 2003
Allen Shearn 1994
Marla Sokolowski 1998
Ruth Steward 1996
Tin Tin Su 2002
Bill Sullivan 1996
John Sved 1997
John Tamkun 2000
Barbara Taylor 1996
Bill Theurkauf 1994
William Theurkauf 2002
Tim Tully 1995
Talila Volk 2004
Barbara Wakimoto 2001
Steve Wasserman 1996
Kristi Wharton 1994
Kevin P. White 2004
Kristin White 2004
Eric Wieschaus 1996
Ting Wu 1997
Tian Xu 1997
Philip Zamore 2003
Susan Zusman 1998
II.
Number
of applicants and speakers in different topical areas
|
|
Session Title |
# abstracts (excl. late) |
# requesting talk |
# selected for talk |
|
1 |
Meiosis, Mitosis, and Cell Division |
61 |
21 |
8 |
|
2 |
Cytoskeleton and Cellular Biology |
78 |
32 |
14 |
|
3 |
Genome and Chromosome Structure |
66 |
22 |
8 |
|
4 |
Regulation of Gene Expression |
101 |
31 |
14 |
|
5 |
Signal Transduction |
98 |
49 |
21 |
|
6 |
Pattern Formation |
81 |
35 |
14 |
|
7 |
Gametogenesis and Sex Determination |
72 |
24 |
14 |
|
8 |
Organogenesis |
46 |
20 |
8 |
|
9 |
Neurogenetics and Neural Development |
81 |
32 |
14 |
|
10 |
Neural Physiology and Behavior |
80 |
33 |
14 |
|
11 |
Evolution and Quantitative Genetics |
63 |
25 |
8 |
|
12 |
Immune System and Cell Death |
42 |
19 |
7 |
|
113 |
Techniques and Genomics |
41 |
18 |
8 |
3. REPORT OF THE SANDLER
COMMITTEE (Ross Cagan)
2004 Committee
members:
Ross Cagan,
Washington University (Chair)
Amanda Simcox,
Ohio State (2003 Chair)
Susan Abmayr,
Stowers Institute
Tom Clandinin,
Stanford
Mechanism of
Committee Selection: The current yearÕs chair selects next
yearÕs chair (during
summer), and also stays on for one year for
ÒcontinuityÓ. The chair selects the other members; a
list of recent
members is pasted
at the end of this document. You
need to have the
committee chosen
by early Fall. Membership numbers
have varied; we had no
problem with a
committee size of four. One should
pay attention to
gender,
geographic region and perhaps specialty / area of expertise.
Key Contact at
GSA: Marsha Ryan mryan@genetics.faseb.org
Please contact
Marsha as early as possible with the name and address of
the chairperson
so the information is included in the Fly Meeting
Announcements. The deadline for nomination should be
given careful
consideration,
given the fluctuation in Fly Meeting dates.
Selling points
for committee work: Not much work; really fun to read what
is going on in
fly field; an excuse to chat with other fly people;
responsibility to
the meeting, which is FOR the students and postdocs,
really. Most
faculty members I approached agreed without any question. In
past years
faculty have been Òlet off the hookÓ for good reasons (grant
due Feb / March
1, but were asked to give two names as suggested committee
members.
Operation of
Committee: Because there were no major disagreements during
both phases of
the selection process (see below), the committee was able
to correspond by
email with no conference calls necessary.
Initial
Nomination / Application: (thesis abstract, student's CV, Letter
of support from
Advisor):
Nominations
arrived by mail throughout December and a total of 8 were
received. This is
somewat less than the previous year (12). I do think
given the number
of spectacular theses that were not submitted that, e.g.,
an email notice
would improve submissions. Some
applications arrived as
email attachments,
others as hard copies through the mail.
I mailed
copies of the
nomination materials to committee members in January and
sent them to the
committee members.
I acknowledged
receipt of all applications. I strongly recommend the
process be by
email only; Word or PDF files would be appropriate, much as
most journals now
prefer. This is more convenient in
terms of forwarding
quickly (and
cheaply) to committee members and would avoid the worry that
an application
was lost in the mail somewhere.
Nominee
Advisor
Richard
Benton St. Johnston
Jennifer
Dorman Berg
Marie Gottar
Ferrandon
Elizabeth
Grevengoed Peifer
Sean McGuire
Davis
Mala Murphy
Schwartz
Grazia Raffa
Gatti
Carlos
Ribeiro Affolter
Patrick
Versticken
Bellen
Initial round of
selection:
Each member of
the committee ranked the applicants using 1-5 to identify
their top four
candidates based on the quality and impact of the research
and the independence
of the applicant. Four of the
eight applicantsÑ
Benton, Gottar,
McGuire, and VerstrickenÑ were clearly identified as the
top
candidates. They were asked to
send copies of their completed thesis
(figures and
text), on CD ROMs, posted electronically, or as PDF
attachments,
which I mailed or emailed to the committee. All committee
members were
happy to read the theses electronically.
Final round of
selection:
Each member of
the committee read the theses and ranked the three
finalists. The standard was very high but Sean
McGuire was the winner.
One issue that
arose was whether it was worth determining a third-vs.-
fourth (Benton
vs. Gottar), as they were ranked identically yet
potentially our
ranking determined the amount of financial help provided
to both. One
suggestion was to stick with just a winner and runner-up, and
pay for the
entire registration-plus-hotel for those two. I am mixed on
this suggestion.
The Award:
Opening talk of
the Drosophila Research Conference April, 2003.
Chairperson
introduces speaker; summarizes why the award exists, perhaps
briefly mentions
some things about the selection process.
Steve DiNardo,
gave me his
PowerPoint slides from last year to form a base for the
introduction. Steve also advised me to read Dan
LindsleyÕs ÒPerspectivesÓ
about Larry
Sandler (Genetics 151, 1233-1237) as people serving on the
committee are not
necessarily directly connected to Larry.
1. Sandler Award Plaque (see entry on
"Plaque", below)
3. Lifetime membership in the GSA (Arranged
wholly by Marsha)
4. All expenses to attend the meeting
(Arranged wholly by Marsha).
5. Runners up. This year the GSA also offered to pay for the three
runners up to
travel to the meeting and covered their registration. Their
hotel costs were
not covered. At least one runners-up will be attending.
Plaque: Once I knew the winner, I emailed the
full name, award date, and
Marsha's email to
Brinks Trophy. The company
contacted me to confirm
details and
shipping address.I received the plaque in plenty of time.
The history: Lynn
Cooley (2001) arranged for 10 plaques to be made by
Brinks Trophy
Shoppe in Santa Cruz, CA (831-426-2505;
staff@brinkstrophies.com).
Bill Sullivan laid the groundwork for this in
2000. Marsha Ryan
paid for the plaques and the silk-screening of the name
/ date of the
winner $690.00 total), and she has all the information on
how to contact
them. The selection committee
chairperson simply needs to
contact Brinks
Trophy so that the name of the winner and the date of the
award can be
silk-screened on one of the plaques. The only additional cost
will be shipping
of the completed plaque to the committee chair; sent by
UPS ground, which
Marsha is billed for.
Outstanding
expenses: I do not know.
Previous
Committee Members: This is the list of past committee members to
help future
chairs select new people for the task.
2000 Committee:
Amy Bejsovec
Tom Cline
Joe Duffy
Chris Field
Janice Fischer
Scott Hawley
Bill Saxton
(Chair)
Bill Sullivan
(1999 Chair)
2001 Committee:
Laurel Raftery
Haig Keshishian
Susan Parkhurst
Bill Saxton (2000
Chair)
Lynn Cooley
(Chair)
2002 Committee:
Steve DiNardo,
UPenn (Chair)
Lynn Cooley, Yale
Med (2001 Chair)
Chip Ferguson, U
Chicago
Helen Salz, Case
Western
2003 Committee:
Amanda Simcox,
Ohio State (Chair)
Steve DiNardo,
UPenn (2002 Chair)
Celeste Berg,
University of Washington
Jin Jiang, UT
Southwestern
2004 Committee:
Ross Cagan,
Washington University (Chair)
Amanda Simcox,
Ohio State (2003 Chair)
Susan Abmayr,
Stowers Institute
Tom Clandinin,
Stanford
4. REPORT OF THE GSA
MEETING COORDINATOR (Marsha Ryan)
45th ANNUAL
DROSOPHILA RESEARCH CONFERENCE
Registration:
Total registrations for 2004
as of the advance cutoff date of 3/8/04, totaled 1540. Though the number of
individuals registered is very close to the number in 2003, total registration
income will be greater than in 2003 because the registration fees were raised
by $10 in every registration category. However, registration income at this
point is about $16,000 below the total projected registration income of
$299,270. The number of individuals registering as GSA members, paying the
lower member rate, appears to be about the same as last year (928 in 2004 and
953 in 2003). It is possible that on-site registrations may bring in enough
additional income to make up the shortfall in the actual registration income.
Hotel Rates and Pick-up:
Hotel room rates for singles
and doubles in 2004 ($217 single or double) were noticeably higher than in 2003
($180 single or double). Pick-up this year reflects the fact that the group
continues to be very rate sensitive since peak night room pick-up was
approximately 703rooms compared to last yearÕs 748. Note that though the
Marriott Wardman Park was approached to hold the 2007 Drosophila Conference in
tandem with lowering the 2004 room rates to be more inline with the current
economy, they would not present any offers for lowring the 2004 rate until
after a contract for 2007 was signed. In spite of the single/double rate of
$217, room pick-up has exceeded the block, which was smaller than the previous
years because it was known that rates would be higher. This strategy has been
quite successful with pick-up exceeding the block every year since 1997.
Exhibitors:
Twenty-five exhibit spaces
were sold this yearÑ2 more than in 2003. Represented are 17 commercial
companies and 2 not-for-profit organizations.
Donors:
There was one exhibitor
donation this year of $1000 from Genetic Services, Inc.
Advertisers: Two exhibitors each purchased a full page ad in the
Program book.
2005 - 46TH
ANNUAL DROSOPHILA CONFERENCE Ð March 30-April 3 Ð Town and Country Resort &
Conference Center
Room rates are set at
$150-$170 single or double, depending upon the room location. Meeting, poster
and ancillary space will be the same as in 2002, which was quite adequate. A
preliminary budget will be presented for the BoardÕs approval by the end of
June 2004, after all the final bills to 2004 vendors have been received and
paid and prices have been confirmed by 2005 vendors.
2006 - 47th
ANNUAL DROSOPHILA CONFERENCE Ð March 29-April 2 Ð The Hilton Americas, Houston
The Hilton Americas was
chosen for 2006 over the Sheraton Chicago, for a number of reasons, but
primarily due to room rateÑwhich is already set at $149 single or doubleÑand
the quality of meeting and poster space. The Hilton is located in downtown
Houston next to the George Brown Convention Center. Shuttle service at a minimal cost, runs between the hotel
and Old Houston where shopping and a wide variety of restaurants are
locatedÑjust minutes away. Eateries are also located within 1-3 blocks walk
from the hotel.
2007 Ð 48th
ANNUAL DROSOPHILA CONFERENCE Ð March 7-11 Ð Philadelphila Marriott
A comparison among the east
coast cities of Washington, DC, Boston, MA and Philadelphila, PA, convinced the
FlyBoard to host the 2007 conference in Philadelphia at the downtown Marriottt,
located in the cityÕs center. Room rates, meeting space, vendor costs all were
significantly more economical in Philadelphia. By contract, room rates will not
exceed $185 single and $195 double. Meeting and poster space is more than
adequate and match or exceed the quality of the Marriott Wardman ParkÕs space.
Immediately adjacent to the Marriott are the famous Reading Market Terminal,
historic city landmarks, including Independence Hall, as well as countless
restaurantsÑall in easy walking distance.
2008 Ð 49th
ANNUAL DROSOPHILA CONFERENCE
The 2008 conference will be
the western rotation. Currently the Town and Country is holding dates for this
meeting of April 2-6. They are quite anxious to have the contract signed and
have asked that a contract be reviewed and signed within this quarter.
2004 REGISTRATION STATISTICS Ð GEOGRAPHIC
DISTRIBUTION
US Registrations
|
State |
|
Count |
|
Alabama |
= |
11 |
|
Arkansas |
= |
2 |
|
Arizona |
= |
8 |
|
California |
= |
155 |
|
Colorado |
= |
10 |
|
Connecticut |
= |
39 |
|
District of Columbia |
= |
4 |
|
Delaware |
= |
2 |
|
Florida |
= |
8 |
|
Georgia |
= |
12 |
|
Hawaii |
= |
3 |
|
Iowa |
= |
11 |
|
Idaho |
= |
2 |
|
Illinois |
= |
30 |
|
Indiana |
= |
21 |
|
Kansas |
= |
19 |
|
Kentucky |
= |
6 |
|
Louisiana |
= |
1 |
|
Massachusetts |
= |
106 |
|
Maryland |
= |
149 |
|
Maine |
= |
1 |
|
Michigan |
= |
12 |
|
Minnesota |
= |
9 |
|
Missouri |
= |
33 |
|
North Carolina |
= |
70 |
|
New Hampshire |
= |
10 |
|
New Jersey |
= |
63 |
|
Nevada |
= |
2 |
|
New York |
= |
119 |
|
Ohio |
= |
29 |
|
Oklahoma |
= |
4 |
|
Oregon |
= |
5 |
|
Pennsylvania |
= |
53 |
|
Rhode Island |
= |
11 |
|
South Carolina |
= |
3 |
|
Tennessee |
= |
12 |
|
Texas |
= |
71 |
|
Utah |
= |
20 |
|
Virginia |
= |
24 |
|
Vermont |
= |
2 |
|
Washington |
= |
26 |
|
Wisconsin |
= |
8 |
|
West Virginia |
= |
3 |
|
|
|
|
|
Total |
= |
1,189 |
US registrants = 77.2%
Foreign Registrations
|
Country |
|
Count |
|
ARGENTINA |
= |
2 |
|
AUSTRIA |
= |
2 |
|
AUSTRALIA |
= |
6 |
|
BELGIUM |
= |
3 |
|
CANADA |
= |
68 |
|
SWITZERLAND |
= |
14 |
|
CHINA |
= |
2 |
|
COLOMBIA |
= |
1 |
|
GERMANY |
= |
45 |
|
DENMARK |
= |
1 |
|
SPAIN |
= |
20 |
|
FRANCE |
= |
35 |
|
UNITED KINGDOM |
= |
57 |
|
GRENADA |
= |
1 |
|
GREECE |
= |
1 |
|
HUNGARY |
= |
2 |
|
ISRAEL |
= |
8 |
|
INDIA |
= |
6 |
|
ITALY |
= |
5 |
|
JAPAN |
= |
33 |
|
KOREA |
= |
4 |
|
MEXICO |
= |
5 |
|
NETHERLANDS |
= |
4 |
|
NORWAY |
= |
1 |
|
PORTUGAL |
= |
3 |
|
RUSSIAN FEDERATION |
= |
6 |
|
SWEDEN |
= |
5 |
|
SLOVAKIA |
= |
1 |
|
TAIWAN |
= |
10 |
|
|
|
|
|
Total |
= |
351 |
Foreign registrants = 22.7%
REGISTRATIONS Ð COUNT AND INCOME
3/8/04
|
|
Number |
Account |
Amount |
|
Members |
602 |
44101 |
$114,380.00 |
|
NonMembers |
279 |
44102 |
$86,490.00 |
|
Student Members |
290 |
44103 |
$23,200.00 |
|
Student Nonmembers |
284 |
44104 |
$41,180.00 |
|
Complimentary |
15 |
44109 |
0 |
|
Subtotal Advance-Early |
1,470 |
|
$265,250.00 |
|
Members |
30 |
44105 |
$7,200.00 |
|
NonMembers |
19 |
44106 |
$7,030.00 |
|
Student Members |
6 |
44107 |
$960.00 |
|
Student Nonmembers |
15 |
44108 |
$2,850.00 |
|
Complimentary |
0 |
44109 |
$0.00 |
|
Advance-Late |
70 |
|
$18,040.00 |
|
Total |
1,540 |
|
$283,290.00 |
5. REPORT OF THE TREASURER
(Rick Fehon)
Rick Fehon reminded the Board
that we increased registration $10 across all categories this year. This was a needed increase. He estimates that we will be in the red
$20K, probably less, at the end of this meeting. This will put us slightly under our cap for the reserve but
overall, we are in good shape given that we are now absorbing the high costs of
computer A/V service which began last year and because we expect San Diego to
be a money saver. There is
concern that the Sandler Fund is being depleted since the Board decided to
charge A/V costs for the Sandler lectureship to the fund. Because the A/V
expense exceeds the profit the fund is making by $1K-2K, Rick recommended that
we reverse the earlier decision.
The Board approved his recommendation. The Sandler Fund will pay out only what it earns each year
and the excess costs be covered by the general meeting fund. There was a brief discussion that we
might further increase the Sandler Fund by adding a line to request donations
on the meeting registration forms.
A.
ANNUAL DROSOPHILA CONFERENCE INCOME/EXPENSE
(Data are from the GSA [Marsha Ryan], 5/16/03 and
2/21/03)
Estimated Projections
2003[1]
2004
Revenue
Registration 283,270 $299,270[2]
Exhibit Fees 22,600 24,400
Mailing Fees & Program Book Sales 1,855 4,335
Advertising 1000 1,500
Donations 2,500 1,000
Miscellaneous (Flybase expense payment, Reg Cancells) 4,419 2,000
Fixed Expenses:
Hotel and Travel-Staff 1855 $
1,590
Plenary and Historical Speaker Travel 1425 3,155
Sandler Runners-Up (airfare) 1,500
Printing/Web Site (Call, Program Book) 32,039 34,000
Computer Services (Web site) 920 2,000
Mailing, Addressing, Shipping, Freight 13,260 12,000
Duplicating/Copying 123 150
Telephone - FlyBase room computer lines 5,510 5,800
Telephone & Fax - Other 937 1,000
Office Supplies (badges, signs, misc.) 3995 4,000
Sound & Sound techs (hotel charges) 6,000
Projection & Sound 60,550 67,500
Exhibit/poster hall rent/cleaning 5,000 1,000
Masking, poster boards, tables, chairs 22,885 23,000
Poster Hall Carpeting 7,300 6,000
Exhibits 4,451 4,500
Contracted Services (Registration, security) 5,881 6,600
Miscellaneous 75 100
Subtotal Fixed Expenses: $166,205 $179,895
Variable Expenses:
Salaries/Wages/taxes/benefits 63,062 $65,000
Catering: (Based on 1600 registrants)
Coffee/Soda
Breaks/FlyBoard 38,695 50,545
Catering
- Reception 40,306 44,980
Catering
- Fly Base 2,706 1,856
Catering
- 1 Continental Breakfast 21,899
Catering subtotal 103,606 97,381
Credit Card Expense 8,862 9,500
Miscellaneous 407 500
Sub-total Variable Expenses: $175,937 $172,381
TOTAL EXPENDITURES $342,141 $352,276
NET REVENUE (EXPENSE) ($26,498[3]) ($19,771)
[1] These numbers are based on estimates from M. Ryan
from 5/16/03.
2 Assumes 1600 total registrants. Currently (2/17/04),
there are 1474 paid registrations with a total registration income of $270,160. Although overall attendance
looks similar to last year, projected income is up ~$16,000 due to the $10
increase in registration fees.
3
According to latest GSA Statement (3/18/04) this amount is actually $20,614.
B.
MEETING ATTENDANCE
Pre-registration 2004 (Wash DC) 1470 $266,110
Total
registration 2004: (1,600) $299,270
Pre-registration 2003 (Chicago): 1,488 $256,130
Total
registration 2003: 1,603 $283,270
Pre-registration 2002 (San Diego): 1,219 $211,000
Total
registration 2002: 1,552 $290,170
Pre-registration 2001 (Washington): 1,372 $240,240
Total
registration 2001: 1,627 $297,915
Pre-registration 2000 (Pittsburgh): 1,083 $131,075
Total
registration 2000: 1,183 $167,005
Pre-registration 1999 (Seattle): 1,142 $156,350
Total
registration 1999: 1,366 $191,425
C.
ACCOUNT BALANCES
|
Drosophila Main Fund |
|
||
|
Meeting Year |
Net Income |
Fund Balance* |
# Meeting Attendees |
|
1993 |
$17,105 |
$ 25,146 |
1,165 |
|
1994 |
2,800 |
27,946 |
1,222 |
|
1995 |
8,417 |
36,363 |
1,103 |
|
1996 |
15,035 |
51,398 |
1,423 |
|
1997 |
31,663 |
83,061 |
1,382 |
|
1998 |
21,894 |
104,955 |
1,378 |
|
1999 |
(6,053) |
98,530 |
1,366 |
|
2000 |
(56,060) |
42,470 |
1,183 |
|
2001 |
71, 656 |
114,126 |
1,627 |
|
2002 |
62,284 |
176,410 |
1,454 |
|
2003 |
($26,497[4]) |
$149,913 |
1,603 |
|
2003-04 NIH Project Expenses |
($15,000) |
$134,913 |
N/A |
|
2004 (projected) |
($19,271) |
115,642 |
1600 (projected) |
Drosophila Board reserve
target is $150,000. The cap is $200,000.
Estimated reserve is
$34,358 less than the target, and $84,358 less than the cap.
|
Sandler Lecture Fund |
||||
|
Year |
Net Income |
Balance |
Excess to Reserve ($8,000) |
|
|
1993 |
1417 |
25,964 |
17,964 |
|
|
1994 |
(451) |
25,513 |
17,513 |
|
|
1995 |
1,595 |
27,108 |
19,108 |
|
|
1996 |
1,142 |
28,250 |
20,250 |
|
|
1997 |
1,119 |
29,369 |
21,369 |
|
|
1998 |
1,385 |
30,754 |
22,754 |
|
|
1999 |
877 |
31,631 |
23,631 |
|
|
2000 |
257 |
31,888 |
23,888 |
|
|
2001 |
(234) |
31,654 |
23,654 |
|
|
2002 |
(846) |
30,808 |
22,808 |
|
|
2003 |
(2431) |
28,377 |
20,377 |
|
D.
SUMMARY AND REMARKS
This year it appears that
again we will incur some losses due to the high costs of projection and
catering in Washington DC. However, the loss will likely be smaller than
currently projected, and with last minute registrations we could break even.
Although overall attendance appears roughly equal to last year, our income was
increased by the $10 increase in registration fees, and we were able to bring
catering costs below last yearÕs level by omitting a breakfast. Overall, we
appear to have a stable 3-year cycle in which we lose moderate sums at the expensive
venues (Chicago and Wash DC) but then make back the losses in San Diego where
expenses are considerably lower. However if the San Diego meeting does not
recover the losses of the past two years then the Board will need to consider
alternative venues or means of cutting costs or raising income.
One situation that is not
stable is the Sandler Fund. Two years ago the Board voted to bill the
projection costs for the Sandler lecture (estimated to be $3,551 in 2004) to
the lecture fund. It is becoming clear that in the current economic climate the
Fund cannot keep up with this added cost, resulting in a decreasing balance for
the past three years. I suggest that starting this year the Board adopt a
policy that any expenses over income to the Fund be billed to the general
meeting account, guaranteeing that the Fund will not drop below its current
level.
6. REPORT OF THE ELECTIONS
COMMITTEE (Trudi Schupbach)
Trudi Schupbach introduced
our three international representatives whose appointments were arranged
informally since this is our first year of having international reps. She reminded us that there is no
formal mechanism for selecting these individuals. Although several possible mechanisms were discussed but they
are cumbersome given that the job requires that the representatives attend the
National Fly Meeting and cover
their own expenses. A major goal is to have representatives to help us
disseminate information about community resources. To facilitate communication among groups of colleagues internationally,
Ashburner noted that FlyBase could
generate a user list of researchers for any one give geographical region. Yash Hiromi noted that a list exists for
Japan already. Robb Saint
suggested that the Australia insect meeting serves as a good vehicle for
advertising among his colleagues.
He also suggested that Singapore can be included in his purview so this
will be changed. The
European Drosophila Conference is a good meeting for the area covered by David
Ish-Horovitz. Since we want the International
representatives to rotate with 3 year terms, there is time for the groups to
decide how to best handle selecting the next replacements for 2007. There was some discussion of changing
Canada to international status also, but in fact, the Fly Meeting are the North
American Fly Meetings and it is more efficient to elect Canadian colleagues as
we are currently doing on the regular elections.
The Board approved to make
the following changes to the Drosophila board charter:
Regional
Representatives
The Board
consists of one elected Representative from each of the following
regions of the
U.S. and Canada:
New England
(Maine, Vermont, New Hampshire, Massachusetts, Connecticut,
Rhode Island)
Mid-Atlantic
(Downstate New York, New Jersey, Eastern Pennsylvania,
Delaware, West
Virginia, Washington D.C., Maryland, Virginia)
Southeast (North
Carolina, South Carolina, Georgia, Florida, Alabama,
Mississippi,
Kentucky, Tennessee, Louisiana, Puerto Rico)
Midwest
(Minnesota, Wisconsin, Iowa, Illinois, Indiana, Missouri)
Great Lakes
(Upstate New York, Ohio, Western Pennsylvania, Michigan)
Heartland (Utah,
Colorado, Kansas, Nebraska, North Dakota, South Dakota, New
Mexico, Texas,
Arizona, Oklahoma, Arkansas)
Northwest
(Oregon, Washington, Idaho, Montana, Wyoming, Alaska)
California
(California, Hawaii, Nevada)
Canada (Canada)
In addition,
there will be three International Representatives from each of
the following
regions:
Australia/Oceania
Asia
Europe
These delegates
will be appointed by the communities in these regions.
Regional
Representatives serve on the Board for a period of three years.
Terms of office
for the Officers and the Regional Representatives begin and
end in the
spring, coincident with the annual meeting.
Election Report
The Elections Committee
consisted of Trudi Schupbach (Chair), Debbie Andrews, Ulrike Heberlein, Steve
DiNardo, Eric Wieschaus and the three new members Mariana Wolfner, Celeste
Berg, and Jeff Simon. We met
virtually and chose the nominees listed below. People were nominated by the committee as a whole, based on
previous involvement in the fly community, and our perception of their ability
to perform the job. We also asked
the outgoing delegates for their input, which was very helpful. From a larger
list of potential candidates we then selected by vote the following election
slate:
Candidates for Board
Elections 2004
President:
Lynn Cooley (Yale University)
Rick Fehon (Duke University)
Scott Hawley (Stowers
Institute)
Mid-Atlantic
Claude Desplan (NYU)
Jim Kennison (NIH)
Ruth Steward (Rutgers
University)
Northwest:
Sarah Smolik (Oregon Health
& Science University)
Barbara Taylor (Oregon State
University)
California
Ken Burtis (UC Davis)
Jim Posakony (UC San Diego)
International delegates
At the last board meeting it
had been decided that we should try to have some international delegates
attending the meetings. We therefore contacted, and finally enlisted the
following international delegates who will be serving for three years:
Robert Saint/
Australia/Oceania
Yasushi Hiromi/
Asia
David
Ish-Horowicz/ Europe
During the next three years
the delegates will try to figure out a fair way to elect or appoint their
successors. Obviously the choice is limited by the fact that the international
delegates have to be willing to travel overseas on their own money.
Nevertheless, hopefully, this will start a new tradition with new and diverse
input into matters discussed by the Board that concern all fly people.
The following letter was
emailed to all flypeople in the FlyBase rolls.
Dear Flyperson,
Enclosed you will find a
ballot on which to cast your vote
for a representative from a
geographical region and/or the president-elect
for the National Drosophila
Board. The Board administers the
finances for the annual
North American Drosophila Research
Conference and the Sandler
Lecture Award, chooses the meeting
organizers, provides
oversight for the community resource centers,
and addresses issues
affecting the entire fly community.
There
are nine regional
representatives on the Board, eight from the
United States and one from
Canada. The Board also has a
President
and Treasurer, as well as
individuals representing Drosophila
community resource centers,
including the BDGP, Flybase and the
Bloomington Stock Center.
The Board has a business meeting once
a year, just before the
start of the annual meeting; during the
year business is regularly
addressed with e-mail discussions and
voting. Further information about the Board can
be found at:
http://flybase.net:7084/docs/news/announcements/drosboard/
Starting in 1999, the Board
instituted community elections for regional
representatives and for the
President-Elect.
Please participate in this
election, it is your opportunity to choose
the people that will
determine the scope and organization of the national
meetings, as well as help
set priorities and garner support for community
resources.
Please vote for one of the
following people in each category.
In order
to record your vote delete
this upper portion of the ballot and simply
reply to this email
indicating your selection of one individual in each
category. You may vote for candidates in all categories even though
you do not reside in that
candidates region of the country.
Balloting will end JANUARY
20, 2004.
*****REMEMBER*****
Vote for only ONE candidate
in each category
Return ONLY the ballot
portion of this message
Reply to the sender of this
message NOT to the people below
The election ballots were
tallied by Thom Kaufman, and the winners were:
Lynn Cooley
for president elect,
Claude Desplan, for Mid-Atlantic,
Barbara Taylor, for the Northwest
Ken Burtis
for California.
DROSOPHILA BOARD COMPOSITION
Drosophila Board Master List
Spring 2004 - 2005
Year indicates the last
spring through which Board Members will serve as Officers or Regional Reps.
|
Officers: |
|
Spring
|
|
|
Ruth
Lehmann |
President |
2004 |
|
|
Lynn
Cooley |
President-elect |
2004 |
lynn.cooley@yale.edu |
|
Barbara
Wakimoto |
Past-President |
2004 |
|
|
Trudi
SchŸpbach |
Past-past
President & Elections Chair |
2004 |
|
|
Rick
Fehon |
Treasurer |
2006 |
|
|
Regional
Representatives: |
|
|
|
|
Henry
Krause |
Canada |
2006 |
|
|
Sean
Carroll |
Great
Lakes |
2005 |
|
|
Susan
Parkhurst |
Northwest
outgoing |
2004 |
|
|
Barb
Taylor |
Northwest |
2007 |
taylorb@bcc.orst.edu |
|
Amy
Bejsovec |
Southeast |
2005 |
|
|
Judith
Lengyel |
California
outgoing |
2004 |
|
|
Ken
Burtis |
California |
2007 |
kcburtis@ucdavis.edu |
|
Dennis
McKearin |
Heartland |
2006 |
|
|
Laurel
Raftery |
New
England |
2005 |
|
|
Denise
Montell |
Mid-Atlantic
outgoing |
2004 |
|
|
Claude
Desplan |
Mid-Atlantic |
2007 |
claude.desplan@nyu.edu |
|
Lori
Wallrath |
Midwest |
2006 |
|
|
International
Representatives: |
|
|
|
|
Robert Saint |
Australia/Oceania |
2007 |
robert.saint@anu.edu.au |
|
Yasushi Hiromi |
Asia |
2007 |
yhiromi@lab.nig.ac.jp |
|
David Ish-Horowicz |
Europe |
2007 |
david.horowicz@cancer.org.uk |
|
|
|
|
|
|
Ex
Officio: |
|
|
|
|
Bill
Gelbart |
FlyBase |
|
|
|
Gerry
Rubin |
BDGP
& FlyBase |
|
|
|
Thom
Kaufman |
BÕton
S.C.& FlyBase |
|
|
|
Kathy
Matthews |
BÕton
S.C.& FlyBase |
|
|
|
Kevin
Cook |
BlÕton
S.C. & Nomenclature
Comm. |
|
|
|
Teri
Markow |
Tucson
Species S.C. |
|
|
|
Jim
Thompson |
DIS |
|
|
|
Michael
Ashburner |
Europe
& FlyBase |
|
|
|
Hugo
Bellen |
BÕton
S.C. Adv. Comm. &
P element project |
|
|
|
Allan
Spradling |
P-element
project |
|
|
|
Ross
Cagan |
Sandler
Comm. |
|
cagan@molecool.wustl.edu |
|
Scott
Hawley |
Nomenclature
Comm |
|
|
|
David
Bilder |
Image
competition |
|
bilder@socrates.berkeley.edu |
|
Toshi
Yamamoto |
Kyoto
stock center |
|
yamamoto@ipc.kit.ac.jp |
|
Larry
Goldstein |
At-large |
|
|
|
Chuck
Langley |
At
large |
|
|
Past-Presidents serve as Members at large with
terms ending: |
|||
|
Steve
Wasserman |
|
2004 |
stevenw@ucsd.edu |
|
Trudi
SchŸpbach |
|
2005 |
|
|
Barbara
Wakimoto |
|
2006 |
|
|
2004
Meeting Organizers: |
|
|
|
|
Paul
Lasko |
|
|
paul.lasko@mcgill.ca |
|
Howard
Lipshitz |
|
|
|
|
2005
Meeting Organizers: |
|
|
|
|
Kavita
Arora |
|
|
karora@uci.edu |
|
Rahul
Warrior |
|
|
rwarrior@uci.edu |
|
Frank
Laski |
|
|
Laski@ewald.mbi.ucla.edu |
|
GSA
Representatives: |
|
|
|
|
Elaine
Strass |
Executive
Director |
|
|
|
Marsha
Ryan |
Sr.
Mtg. Coord. |
|
|
7. PROPOSAL ON PRESIDENTS
TERM (Trudi Schupbach, Ruth Lehmann and Barbara Wakimoto)
Trudi Schupbach, Ruth Lehmann
and Barbara Wakimoto presented a proposal to the Board to change the election
time and term of the President in order to provide more continuity and
experience for those serving.
The proposal is to name a President-elect the year prior to the year as
service as President. This will
allow the President-elect to be in the loop and attend the Board meeting prior
to the year that she/ he will be presiding. The proposal was passed unanimously. Rather than wait one year to implement
this change, the Board decided to solve the immediate need for a
President-elect by holding a special election early. Election Committee will work on a ballot immediately.
The Board approved to make
the following changes to the Drosophila board charter:
Instead of:
The Drosophila
Board will have a President, elected by the community, who will serve for one
year.
We would suggest :
The Drosophila
Board will have a President, elected by the community, who will serve for one
year as President elect and for one year as President.
8. REPORT OF THE
NOMENCLATURE COMMITTEE (Kevin Cook and Scott Hawley)
Kevin Cook and Scott Hawley
discussed the input they received from the community on nomenclature
policies. There was no strong
consensus reached except to change the ways we designate the ~200 Òconfusable
pairsÓ such as b for black and B
for Bar. The Board endorsed this change. Kevin and Scott concluded that it was
too hard to change history of gene naming otherwise and that for all other
aspects of nomenclature, we would do best to keep the current designations in
place, but prohibit bad nomenclature from this point forward. The changes include preventing
the use of Capital letters even for allele designations, and the use of ÒdÓ or
D as the leading letter for Drosophila gene orthologues for proteins known in
other organisms. While there are
no standard rules now for naming orthologues, there are many different
opinions. It was pointed out that
naming using a protein name for an assumed orthologue can be problematic since it is not always clear that the
gene in question is really an orthologue.
It was generally agreed that the less ÒloadedÓ a gene designation is,
the safer the name will be, in spite of the fact that it may make the
Drosophila gene names less accessible to non-Drosophilists. This will become a stickier problem in
the future as genes will be named in additional Drosophila genomes. However, Kevin noted that gene names
are not always set in stone. For
example if a group of workers present a strong argument for changing a gene
name to something more useful, it will be considered by the Nomenclature
Committee.
Bill Gelbart pointed out that
the expenses involved in implementing nomenclature changes can be extensive and
include computational and curator times.
Kevin and Scott expressed thanks to the FlyBase curators, especially
Rachel Drysdale for helping with the nomenclature project.
Report of the Ad Hoc
Nomenclature Committee
The committee, consisting of
Scott Hawley and Kevin Cook, was charged with assessing current nomenclatural
practice and assisting FlyBase is resolving nomenclatural disputes. In particular, the committee was asked
to evaluate the need or desirability of changing capitalization of gene
names. We included Rachel Drysdale
in our discussions to lend nomenclatural expertise and to represent the
concerns of FlyBase. We focus on
our findings on this issue here.
We opened a public discussion
of capitalization by posting a draft proposal on the Stock Center website (http://flystocks.bio.indiana.edu/Caps.htm)
and soliciting comments. Comments
were posted publicly to engender further discussion.
There was consensus
concerning three issues. We
propose the following nomenclatural changes to address them:
Issue: Most participants agreed that
capitalization should not be the only way to distinguish gene symbols. There are approximately 210 gene symbol
pairs or triplets distinguished only by capitalization.
Proposal: Change gene symbols for these
confusable cases. With the
FlyBoardÕs approval, we will proceed to solicit public suggestions for new
lowercase symbols for these genes.
Once consensus is reached, we will ask FlyBase to change these gene
symbols in the appropriate entries.
Gene symbol changes will propagate to Suppressor and Enhancer loci. For example, if tor changes to torso, then Su(tor) loci will
become Su(torso) loci. Changes will not automatically
propagate to aberration or transgene construct names, but may be propagated
where there is a clear benefit.
Issue: Most participants agreed that the
practice of capitalizing gene names and symbols should be eliminated in the
future.
Proposal: FlyBase would no longer create gene
entries with capitalized names.
Certain pragmatic exceptions will be allowed such as new ÒCGÓ loci,
cytological designations within gene names, etc. Additionally, the use of other elements in gene names will
be codified, e.g. no superscripts
or subscripts, no non-Roman characters, etc.
Issue: Precedence currently works to preserve
capitalized gene names.
Proposal: Precedence should not be followed in
the future for genes named for gain-of-function phenotypes when they are found
to be allelic to genes named for loss-of-function phenotypes. For example, Tufted (Tft) was
recently found to be allelic to absent MD neurons and olfactory sensilla (amos). The gain-of-function Tft1
allele is now called amosTft, despite the historical precedence of the Tufted gene name.
These three proposals are
conservative in their scope.
Eliminating other instances of capitalization was much more
controversial and we found a wide variety of opinions, ranging from ÒDonÕt
change anythingÓ to ÒEliminate all capitalizationÓ. We identified four recurring themes in public comments:
1. Changes in nomenclatural practices may make the fly
literature more accessible to scientists working in other model systems.
2. The practice of capitalizing gene names for loci with common
visible marker alleles such as Cy1, Ser1, Sb1, etc. is convenient for geneticists in diagramming
crosses.
3. Precedence in gene names assures nomenclatural stability and
continuity within the scientific literature.
4. Drosophila nomenclatural practices have changed with changes
in the field of genetics and, despite the fact that it results in internal
inconsistencies, this historical perspective has value.
Respondents judged the importance of these points differently, and came to different conclusions about the desirability of more extensive changes to capitalization. We did